Article 37: Continuing Education Members

37.01 Continuing Education Members shall have the same rights and responsibilities as other Members except as otherwise provided in this Collective Agreement.

Kinds of Appointment

37.02 Appointments of Continuing Education Members shall be of the same four kinds as those given in Clause 14.09 of this Collective Agreement.

Appointments/Promotions and Tenure Committees

37.03

(a) No Continuing Education Member shall be appointed or reappointed unless he/she has been recommended for such an appointment by an appropriate committee of the College of Continuing Education elected by the Continuing Education Members in the unit to which he/she would be assigned. All recommendations for appointments and reappointments shall be made to the Dean by the Director of the unit and subsequently to the President for presentation to the Board. The Dean shall consider a recommendation, if any, with respect to rank and kind of appointment; if he/she disagrees with the recommendation he/she shall consult with the committee and endeavour to reach agreement on the matter before proceeding. The Parties agree that unnecessary delays in the appointment process would diminish the reputation of Dalhousie University and its effectiveness. The Board therefore undertakes to ensure that all decisions affecting appointments are made as expeditiously as possible. The provisions of Clause 14.11(b) shall apply to all appointments of Continuing Education Members. A recommendation for reappointment shall be consistent with the provisions of Clause 14.15. In no case shall deliberations be transacted in the absence of a quorum which shall be two-thirds (2/3) of the members of the Committee (rounded to the nearest whole number). In the event of a resignation from the Committee before the Committee has begun to interview candidates, the resulting vacancy shall be filled by election. If interviews with candidates have commenced, the vacancy shall remain unfilled for the balance of the deliberations.

(b) There shall be a College of Continuing Education Promotions and Tenure Committee composed of three Continuing Education Members representing at least two units in the College of Continuing Education. Members of the Committee shall be elected by Continuing Education Members in the College of Continuing Education. Whenever a Continuing Education Member is being considered for promotion or tenure, that Continuing Education Member shall not serve on the Committee and an alternate shall be elected by the other Continuing Education Members in the College of Continuing Education. All recommendations from the Committee shall be made to the Dean. The Director may make a separate recommendation. The recommendation of the committee and the Director together with all documents and other evidence on which they are based shall be passed to the Dean by 15 February in the case of promotions. In no case shall deliberations be transacted in the absence of a quorum which shall be two-thirds (2/3) of the members of the Committee (rounded to the nearest whole number). In the event of a resignation from the Committee before the Committee has begun to interview a Member being considered for promotion or tenure, the resulting vacancy shall be filled by election. If interviews with a Member being considered for promotion or tenure have commenced, the vacancy shall remain unfilled for the balance of the deliberations for that Member.

Tenure

37.04 Except to the extent as herein modified, the provisions of Article 15 shall apply to Continuing Education Members being considered for tenure.

The criteria for consideration for tenure of Continuing Education Members shall be as set out in this Article. A recommendation for tenure shall only be made when it can be firmly predicted that the Continuing Education Member recommended will, in consequence of a demonstrated effectiveness in the performance of the Continuing Education Member’s duties and responsibilities and a demonstrated commitment to intellectual and professional activity throughout his or her career, attain and maintain a high degree of proficiency.

General criteria for consideration for tenure include: academic and professional qualifications; contributions to the College of Continuing Education and its programmes; ability and willingness to work with colleagues so that the unit and the College of Continuing Education function effectively; and personal integrity.

Additional criteria and/or the standards appropriate in respect of the criteria for tenure may be established by the College of Continuing Education regulations. The standards for part-time Continuing Education Members may differ from those for full-time Continuing Education Members.

Duties and Responsibilities of Continuing Education Members

37.05 The duties and responsibilities of Continuing Education Members, in varying proportions dependent upon the Continuing Education Member’s workload may include the following:

(a) (i) The development, coordination, marketing, administration and the delivery of organized, systematic educational activities (outside the framework of undergraduate and graduate degree courses) designed to be relevant to particular groups; these activities include but are not limited to courses, conferences, workshops and other educational opportunities. The
delivery of continuing education and public affairs activities may include instructing, tutoring, counselling, facilitating learning, and the evaluation of participants, although no Continuing Education Member will necessarily use all of these methods of delivery;

(ii) the designing, writing and editing of courses or programme curricula and materials; the planning of methods of delivery in conjunction with representatives of the participants in order to fit teaching styles to the continuing education learning situations;

(iii) the provision of appropriate information, consultation and leadership development services on community based issues to particular groups;

(iv) the development, coordination and administration of summer school courses for credit at Dalhousie University and/or the development, delivery, coordination and administration of other programmes aimed at improving access to University credit courses and degree programmes for part-time, adult and non-traditional students;

(v) the preparation of information and promotional materials on Continuing Education programmes and educational activities, as well as appropriate documentation including proposals, reports, needs assessments and programme and course evaluations related to continuing education and public affairs activities;

(vi) research, scholarly, and/or professional activity which is normally directed to:

(a) specific programme initiatives that are being implemented or are being considered for implementation at the College of Continuing Education; and/or

(b) the Member’s areas of expertise or specialization in the College of Continuing Education; and/or

(c) the field of adult and continuing education and of public affairs; and/or

(d) where appropriate, other related fields.

(b) Academic administration within Dalhousie University. The Parties recognize that the self-governance of the University depends upon the willing participation of Continuing Education Members in the activities of their units, the College of Continuing Education and in the Senate and other bodies to which a Continuing Education Member may be elected or appointed. Insofar as such is consistent with their primary duties and responsibilities, Continuing Education Members have the right and the responsibility to participate in such bodies when called upon to do so or when elected to such bodies. Service to the Association shall be treated neither more nor less favourably by units in the College of Continuing Education or other units of Dalhousie University than committee and similar duties performed for units in the College of Continuing Education and Dalhousie University generally, for purposes of assessing and evaluating a Member’s contribution to academic administration within Dalhousie University;

(c) Contributions to the professional field of continuing education including participation in the activities of appropriate professional associations or other bodies whose work is supportive of continuing education;

Whenever the words “teaching, librarianship, research, scholarly, artistic and/or professional” or any of them or similar terms are applied to Continuing Education Members to describe duties and responsibilities then, where appropriate, the meaning thereof shall be modified to reflect the special duties and responsibilities of Continuing Education Members as set out in this Article.

Workloads

37.06 The workload of Continuing Education Members shall be defined through the established practices of the College of Continuing Education. Such practices shall provide for consultation with the Member and approval by the Dean.

Transfer/Reassignment

37.07 Continuing Education Members shall only be transferred or reassigned duties in other units of the College of Continuing Education after consultation and with their consent, or where such transfer or reassignment is required in order to meet the program or budgetary needs of the College of Continuing Education, in which case provision shall be made for the Continuing Education Member’s input which shall be considered and to which a written response shall be provided upon request. Requests for transfer or reassignment to available positions within the College of Continuing Education shall not be unreasonably denied provided the transfer or reassignment is consistent with the needs of the unit and the College of Continuing Education.

Ranks

37.08 Appointments of Continuing Education Members shall be made to one of the following ranks:

(a) Lecturer (Continuing Education);

(b) Assistant Professor (Continuing Education);

(c) Associate Professor (Continuing Education);

(d) Professor (Continuing Education).

Appointments to any other ranks for Continuing Education Members must be approved by the Association-Board Committee.

The continuing education ranks Lecturer (Continuing Education), Assistant Professor (Continuing Education), Associate Professor (Continuing Education) and Professor (Continuing Education) shall correspond in terms of salary to those of the teaching staff in the following ranks respectively: Lecturer, Assistant Professor, Associate Professor and Professor. The continuing education rank Special Instructor (Continuing Education) shall correspond to the salary scale for Instructor Members.

Promotion

37.09 Except to the extent as herein modified, the provisions of Article 16 shall apply to Continuing Education Members being considered for promotion.

The criteria for promotion of Continuing Education Members shall be the same as those for tenure for Continuing Education Members. Promotion is based upon positive evidence of actual achievement and accomplishment in those duties and responsibilities which constitute the Continuing Education Member’s workload and not on years of service. Where promotion is being considered to the rank of Professor (Continuing Education) the following standards shall also apply:

Promotion to the rank of Professor (Continuing Education) shall be recommended only when solid evidence is established that the Continuing Education Member has attained and is likely to maintain a high level of effectiveness in the performance of his/her duties and responsibilities and he/she has made a significant contribution to the College of Continuing Education.

The College of Continuing Education by Faculty regulation may add to or define these criteria for promotion more precisely and may establish the standards appropriate for the criteria. Copies of the regulations shall be made available to all Continuing Education Members.

Consideration for promotion normally shall be initiated by the Continuing Education Member, who shall make a written request no later than 15 September to the Dean. The Dean shall advise the College of Continuing Education Promotions and Tenure Committee to consider the request in accordance with Clause 37.03. Failing such a request, the Dean shall advise the Continuing Education Member in the fifth year of his/her appointment at the rank listed in Clause 37.08(a), (b) or (c) that he/she is eligible to be considered for promotion. All recommendations from the Committee shall be made to the Dean. The Director may make a separate recommendation.

Directors

37.10 Directors of units within the College of Continuing Education may be appointed or reappointed by the President on the recommendation of the Dean for a term up to five years. Before commencing an appointment or reappointment of a Director, the Dean shall consult with the Continuing Education Members in the unit on the appropriateness of the candidate.

Salaries, Y Values and Ranks

37.11 Y values and ranks for Continuing Education Members shall be determined in accordance with the provisions of Appendix III.